Dear Foundation Members,
We hope you are staying safe and healthy during this difficult time. Our thoughts are with you as the Foundation Trustees and Staff work to support our members who are affected by COVID-19.
On April 17, Phi Mu Fraternity announced the cancellation of the 56th National Convention originally scheduled for July 7-12, 2020. As a result, the Phi Mu Foundation Trustees have voted to cancel our Business Session scheduled July 9. We will proceed with essential Foundation business, including Trustee elections and changes to the Foundation’s Bylaws, via electronic voting this summer at a time to be determined.
This is your official notice of the Bylaws changes that have been approved by the Board of Trustees. Phi Mu Foundation’s Board of Trustees is committed to updating the Bylaws to reflect state law, and to provide clarity to members for Trustee responsibility, transparency and accountability throughout our guiding governing documents. Below is a summary of the proposed changes. You can request a ‘redline’ version of the complete Foundation Bylaws document from Executive Director Kristin Tofanelli.
ARTICLE III, Section 2; ARTICLE IV, Section 2.2 – ELECTIONS
- Allow electronic voting
ARTICLE IV, Section 2.1.b.iv – ELECTIONS
- No nominations from floor or write-in candidates
ARTICLE IV, Section 2.2 – ELECTIONS
- Allow ballot waiver if not needed
ARTICLE IV, Section 8 – TRUSTEE VOTING
- No proxies, voting at meetings is live only
ARTICLE VI, Section 2 – TRUSTEE VOTING
- Voting for officers is live (face to face, audio/video) only
ARTICLE IX, Section 2.5 – TITLES
- Chief Executive Officer to Executive Director
ARTICLE v, Section 3.2 – CHAIRMAN OF THE BOARD DUTIES
- Include ‘Board’ to Chairman of the Board liaison duties
ARTICLE XII – PARLIAMENTARY AUTHORITY
- Revise “Information and Procedures” to “Policy Manual”
ARTICLE IV, Section 8 – VOTING
- Include the word ‘present’
If you have questions about these revisions, you may contact Janeen Judah, Foundation Bylaws Chairman, at firstname.lastname@example.org or Kristin Tofanelli, Phi Mu Foundation Executive Director, at email@example.com.